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Customer Conference Budget
An estimated budget for a one-day customer conference for 150 guests, with keynotes, breakout sessions, lunch, and an evening reception. Vendor costs are estimates until vendors quote and you sign their contracts, and you'll pay vendors directly. Our planning fee is listed separately.
| Venue and food | |
|---|---|
| Venue rental with breakout rooms | $9,500.00 |
| Catering: breakfast, lunch, breaks, and reception (per guest) (150) | $17,250.00 |
| Production | |
| Audio visual and stage production | $12,500.00 |
| Decor and floral | $4,800.00 |
| Reception entertainment | $3,500.00 |
| Logistics | |
| Shuttle transportation | $2,400.00 |
| Printing and signage | $1,800.00 |
| Registration and event staffing | $2,200.00 |
| Contingency (10% of vendor costs) | $5,395.00 |
| Planning | |
| Planning fee (Full event planning) | $20,000.00 |
| Total | $79,345.00 |
Notes
This estimate is valid for 30 days. It assumes 150 guests. Catering changes with the guest count, at about $115 per guest. Vendor amounts are our estimates from similar events, and we'll replace each with the vendor's quote before you sign.
Not included: travel and hotel for speakers or guests, alcohol beyond the reception, and taxes and service charges that venues and caterers add.
How to use this template in Clientary
- Edit it online. Change any line item, price, or note, or add your own. No account needed.
- Preview it as your client will see it. Fill in who it's for and pick a design.
- Start your free trial to send it. Confirm you'll have it reviewed, since templates aren't legal advice, and your estimate is waiting in your new account with your client's details filled in.
- Send it for approval. Your client accepts it online, and you can turn it into an invoice or a project.
Learn more about estimates in Clientary.
